This article explains how staff user roles and permissions can be used to manage staff access and ensure data security. Only account administrators can create and manage staff logins.
Account administrators can control what staff users can view and manage within your account.
This article covers the following topics:
Staff user roles
ACER recommends that each staff member who will be assigning or administering the online assessments, or working with the report data, is given their own set of login details for the account.
User roles define what staff members are permitted to do in your account. In most cases, staff members will require at least the Report Generator role, which will allow them to generate reports within the online system. If a staff member also requires the ability to add or edit student details, or to assign tests, they will need to be assigned the additional role of Candidate Manager.
Only staff members who are responsible for purchasing or managing other staff members' access should be assigned the Client Administrator role.
The table below outlines the roles and permissions that may be assigned to staff members within your account.
| Action | Client Administrator | Candidate Manager and Report Generator | Candidate Manager | Report Generator |
|---|---|---|---|---|
| Purchase | Yes | - | - | - |
| Edit account details | Yes | - | - | - |
| Manage staff logins | Yes | - | - | - |
| Edit student details | Yes | Yes | Yes | - |
| View students | Yes | Yes | Yes | Yes |
| Generate reports | Yes | Yes | - | Yes |
Tags and year levels
In addition to their role, staff users' access can be further restricted to only certain groups of students by assigning year levels and/or tags.
Assigning a staff member a year level will allow them access to all students enrolled at that year level within the account. Assigning a staff member a tag will allow them access to all students assigned that tag within the account.
Staff tags and year levels are additive. In other words, assigning a staff member 'Year 2' and the tag 'Group Blue' will allow the staff member to view all students in Year 2, plus all students tagged 'Group Blue', regardless of their year level.