Changing staff details

It is important to keep your account's staff list up to date to ensure that all teachers have access to their student lists and reports and to prevent unauthorised access to student data for staff members whose roles have changed or are no longer at the school.

This article provides information on the following methods of updating staff details:

Related article: Staff member roles and permissions


Only Client Administrators may edit staff logins.

Deleting staff members

Follow the steps below to delete staff members from your account:

  1. Click Staff >Delete
  2. Select the staff member(s)
  3. Click Delete

Changing staff details in bulk

Follow the steps below to edit staff details in bulk:

  1. Click Staff >View
  2. Click Bulk edit
  3. Follow the steps outlined in the pop-up window to download staff details into an Excel spreadsheet.
  4. Make your changes, save the file and import it back into OARS.

Refer to the table below for the requirements of each information field:

Field name Description
System ID The staff's OARS system ID.
Given name Staff member's given name.
Family name Staff member's family name.
Email Staff member's email address.
Username A unique combination of letters, numbers, hyphens and underscores. Must not contain apostrophes (') or spaces. Must be unique to the account across other staff and students.
Password 13 or more combination of numbers, letters and symbols. Cannot include staff member name, username, email address or name of school. Cannot include 'easy to guess' passwords such as 'password12345'
Accessible colours Yes or no
Roles Separate role names with a comma (,). For example, Candidate Manager and Report GeneratorCandidate ManagerReport Generator, etc.
Assigned year levels Separate year levels with a comma (,). For example, FoundationYear 1Year 2Year 3Year 4Year 5Year 6Year 7Year 8Year 9Year 10Year 11Year 12Staff, etc.
Assigned student tags Separate tag names with a comma (,). The tags must be exactly the same as the tags in your account. For example, 2A2B4A4B4Blue5AIntervention, etc.

Changing individual staff details

Follow the steps below to edit the details of individual staff members:

  1. Click Staff > View
  2. Click the username of the staff member whose details you want to edit.
  3. After making your changes, click Save changes
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